Picture this – your big day is soon approaching, you’re dreaming about a seaside wedding, the in-laws however, want a grand garden wedding, and the cousins need an infinity pool to play in. To top that off, your caterer requires a fully-equipped kitchen and a fridge that fits the 3-tier wedding cake! There are so many things to consider, where should you start?
With years of venue-sourcing experience, we’ve come up with some tips for you when choosing a wedding venue. We recommend prioritizing your needs before your wish list, evaluating each venue’s pros and cons, and deciding which venue checks the most boxes.
Location
Consider the location of the venue for your ceremony and reception in relation to the needs of your guests. Are you looking for a wedding on a hilltop, by the seaside, with a garden or in the city? This also directly relates to the scale and budget of your wedding, so always keep that in mind while balancing your needs and wants. Don’t forget to add transportation for your guests into your budget when evaluating each venue.
Capacity
Determine the number of guests you plan to invite and choose a venue that can comfortably accommodate that number. Consider both indoor and outdoor spaces, as well as any restrictions on capacity. Are you planning on an intimate wedding or a grand wedding? Would you do the ceremony on-site? Are you thinking of a luncheon or dinner? Will you have an after-party as well? Remember that the higher the capacity of guests, the higher the number of staff required – make sure the venue won’t feel too crowded with all guests and staff onsite.
Style and Ambiance
Think about the overall style and ambiance you desire for your wedding. Do you prefer an enchanted garden, a beachfront ceremony, a modern urban space, or a classic wedding? Choose a venue that aligns with your theme and budget.
Budget
Determine your budget and ensure that the venue cost fits within your overall wedding budget. To avoid any surprises, factor in catering and logistics, car rental fees, insurance, overtime, and damage fees. Our dedicated team is here to assist with all communications and negotiations between landlords to get you the best price.
Amenities and Services
Consider the amenities and services offered by the venue. Is there an equipped kitchen, large enough to cater to your capacity? Or should you bring in outside catering? Is there a bridal room available? We have a list of trusted suppliers – from catering to decoration to private transfer services available at your convenience.
Flexibility and Customization
Find out if the venue allows flexibility in terms of décor, vendors, backdrop, and event move-in and move-out time. Some venues may have restrictions on noise levels and hours, while others offer more customized options.
Weather Contingency
If you’re considering an outdoor venue, make sure there are backup plans in case of inclement weather. Ask about indoor alternatives or available awnings or marquees.
Personal Connection
Trust your instincts and choose a venue where you feel a personal connection. Visit the venue in person, talk to us, and envision your wedding day in that space. Remember, choosing a wedding venue is a personal decision that should reflect your style, preferences, and budget. Take the time to visit multiple venues, ask questions, and gather all the necessary information to make an informed choice that will help create an unforgettable wedding experience.
Each venue in our portfolio has a unique feature paired with top-notch amenities. Our venues are versatile for private celebrations and corporate events. Our network of suppliers will enhance your event by providing bespoke experiences. Whether you are looking for a corporate venue or an off-site event location, Exclusive Venue is always here to assist you every step of the way.
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